It is important to be objective when composing minutes of board meetings. The minutes can then be used as an evidence document to show that the meeting was held and that decisions were made. Incorporating opinions into the notes could make them website here look biased and cause skepticism from those who are involved, legal entities and even future board members. It is essential to know what you should include in the minutes, but it’s equally important to know what to leave out.
In general the minutes of a board meeting should be a record of the facts and decisions made during the board meeting. They should not contain any personal or subjective views like the way the chair of the board pounded on her desk in order to make her point. It is also best to not mention individuals in the discussion in the event that the motion is specifically being debated. When it comes to voting the board should note who drafted and seconded the motion, along with the percentage of those voting in favor, against and abstained.
It’s also a good idea to note any new attendees or special guests. This will help keep track of people who are taking part in the meeting both in person and remotely. It’s a good idea include the start and finish times of the meeting, as well as the date and time of the next meeting. Board members are often busy So having a specific date and time for meetings helps everyone stay on the same page.